Planning Library · Grant boilerplate
One kit, every application.
The reusable blocks funders always ask for — org description at three lengths, need statement, program descriptions, population served, budget narrative, DEI, and evaluation. Written once, then adapted only for confirmed eligible corridor, Oregon, and federal programs.
Org description
Org description — 75 words
68 wordsFor letters of inquiry, sidebars, sponsor pages.
Groundworks is a nonprofit community food culture space — café, farm stand, and education center — planned for McMinnville. We buy surplus and seconds from farms across the Banks–McMinnville corridor at a fair, published farmer return; serve a farm-sourced menu; pursue SNAP / EBT retailer authorization before opening; and program the space with workshops, cooking demos, youth work, and cultural events. Target open: late 2028 / early 2029.
Org description — 150 words
130 wordsStandard grant "about the organization" field.
Groundworks is a 501(c)(3)-in-formation nonprofit building a community food culture space in the Banks–McMinnville corridor: a café, a farm stand, and an education center under one roof, in McMinnville. We connect farms across the Banks–McMinnville corridor to corridor residents by purchasing surplus and seconds at a fair, published farmer return; running a counter-service café with a seasonal, farm-sourced menu; operating a curated farm stand that plans to accept SNAP / EBT once retailer authorization is confirmed; and hosting weekly programming — workshops, film nights, cooking demos, youth work, and guest talks — owned and curated in-house. Startup capital target is $150K–$250K; Year-1 revenue is designed at ~$295K–$360K with earned revenue covering core operations and grants funding the mission layer. Founded by Drew Keske. Target open: late 2028 / early 2029.
Org description — 300 words
254 wordsLong-form field for full proposals.
Groundworks is a nonprofit community food culture space in formation in the Banks–McMinnville corridor. In a 1,500–2,500 sq ft site in McMinnville, Groundworks brings together three pillars: a counter-service café serving a seasonal, farm-sourced menu people want to eat often; a farm stand and marketplace curated from farms across the Banks–McMinnville corridor that plans to accept SNAP / EBT once retailer authorization is confirmed; and an education center running workshops, film nights, cooking demos, youth programming, guest talks, and a small in-house bookshelf. The organization is governed by a 3–5 person board of directors with priority seats in legal / land use, nonprofit finance, and philanthropic connection, and led by founder Drew Keske as founding executive director. A fiscal sponsor will serve as a bridge during 501(c)(3) determination so tax-deductible gifts and grant applications can proceed without delay. Our model treats earned revenue as the operating floor and philanthropy as the mission accelerant: startup capital of $150K–$250K funds buildout, deposits, initial inventory, and 3 months of working capital; Year-1 revenue is designed at ~$295K–$360K across café, farm stand, grants, ticketed events, and donations. Groundworks exists because the region grows food for the world yet lacks a durable, everyday place where local food, honest farmer pricing, and cultural programming meet. We publish our pricing, sourcing, and impact numbers as a matter of practice, and we accept SNAP from the day the doors open because the front door of a food space should work for everyone who lives nearby. Target open: late 2028 / early 2029.
Standard blocks
Need statement
127 wordsFor "statement of need" / "problem" sections.
Working farms and growing towns share the Banks–McMinnville corridor, yet residents still lack a durable, everyday food space where local produce, prepared food, and cultural programming meet. Under the conventional food system, farmers receive roughly 11.8 cents per dollar spent on food, and surplus or seconds routinely get disposed of at the farm's expense. At the same time, SNAP-eligible households face a limited set of retail settings where local produce is welcoming, affordable, and easy to shop with EBT. Groundworks addresses both sides of that gap at once: it buys the surplus at a fair, transparent farmer return, and it puts that food in front of neighbors — with SNAP / EBT acceptance planned pending authorization — inside a space that treats food as culture, not category.
Program description — Café
64 wordsThe Café is the revenue anchor and daily gathering point: a light-but-real, counter-service kitchen serving a seasonal menu built from corridor produce and value-add trim. Design targets ~25 transactions/day at an average ticket of $14–$17. The café's sourcing story is public and specific — ingredients are named by farm — and staff are trained to talk about the supply chain as part of service.
Program description — Farm Stand
74 wordsThe Farm Stand and Marketplace is the front door: a curated selection of produce and value-added goods from a rotating set of farms across the Banks–McMinnville corridor, priced above wholesale with a published pricing philosophy. SNAP / EBT acceptance is part of the proposed model, pending retailer authorization; Year-1 target is 500+ EBT transactions. Where possible the stand takes on surplus and seconds farms would otherwise dispose of, at prices that make sorting worthwhile.
Program description — Education Center
56 wordsThe Education Center is the reason to stay: 40+ programming events per year, owned and curated in-house — workshops, film nights, guest talks, cooking demos, youth programming, and the Groundworks Bookshelf. Programming is intentionally accessible (sliding-scale or free where funded) and designed to build the region's next generation of food-and-farm leaders alongside the organization's paying customers.
Population served
54 wordsResidents of McMinnville and the broader Banks–McMinnville corridor, with intentional focus on SNAP-eligible households, families with young children, students, and neighbors underserved by the current retail-food landscape. On the supply side, Groundworks directly serves working farmers of the Banks–McMinnville corridor by paying above-wholesale for produce and by absorbing surplus and seconds at fair prices.
Budget narrative — summary
69 wordsGroundworks is capitalized with a $150K–$250K startup budget: kitchen buildout and equipment ($75K–$125K), lease deposit and first three months' rent ($15K–$25K), farm-stand fixtures/POS/signage ($10K–$20K), initial inventory ($5K–$10K), legal/permits/insurance ($5K–$10K), marketing and launch ($5K–$10K), 3 months' working capital ($30K–$50K), and education startup ($5K–$10K). Year-1 revenue is designed at ~$295K–$360K across café, farm stand, grants, ticketed events, and donations, with earned revenue covering core operations and grants funding the mission layer.
Diversity, equity, and inclusion
80 wordsGroundworks is intended to serve the full corridor. Local demographic and language needs must be confirmed through sourced data and community listening. SNAP / EBT acceptance is part of the proposed model, pending retailer authorization, not phased in. Board recruitment intentionally seeks working farmers, food-systems professionals, and a community anchor drawn from the neighborhood. Pricing, sourcing, and impact numbers are published, so equity commitments can be checked against practice, not marketing. Programming partners remain to be identified through corridor outreach.
Evaluation approach
67 wordsGroundworks tracks a small, honest set of Year-1 core metrics: café transactions/day, farm-stand EBT transactions, dollars paid to local farms with per-farm reporting, number of programming events and attendees, and the operating gap between earned revenue and total expenses. Metrics are published on an annual impact page. Grant-specific reporting is added on top of that shared baseline, so the organization tells the same story to every funder.